ROC FILING of company

ROC filing refers to the mandatory statutory compliance process of submitting annual returns and financial statements to the Registrar of Companies (ROC) under the Companies Act, 2013 . Every private limited company, regardless of business activity or profitability, must complete these filings each financial year to maintain its legal standing and active status

• Legal Protection & Peace of Mind: Timely filings keep your company legally compliant, protecting directors from penalties and disqualification .
• Active Company Status: Regular filings ensure your company remains \"active\" and avoids being struck off by the ROC .
• Enhanced Credibility: Consistent compliance improves reputation among banks, investors, and partners .
• Growth Opportunities: Compliance keeps your company eligible for loans, investments, and government contracts .
• Good Corporate Governance: Regular filings reflect sound corporate governance practices and transparency .

Financial Documents

• Audited Balance Sheet
• Audited Profit and Loss Account
• Cash Flow Statement (if applicable)
• Auditor\'s Report
• Director\'s Report

Company Documents

• Certificate of Incorporation
• Memorandum of Association (MOA)
• Articles of Association (AOA)
• PAN Card of Company

Director Documents

• Director Identification Number (DIN)
• Digital Signature Certificate (DSC) of signatory directors
• Director KYC Details

Other Documents

• Notice of AGM and Agenda
• Minutes of Board Meetings
• List of Shareholders and Debenture Holders
• Board Resolutions and Special Resolutions 
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Step 1: Prepare Financial Statements

Get a Chartered Accountant to audit your company\'s books and prepare the balance sheet, P&L, and other financial reports .

Step 2: Hold Board Meetings

Hold a board meeting to approve the financial statements and annual return. Companies must hold 4 board meetings annually, with the gap between any two meetings not exceeding 120 days .

Step 3: Hold Annual General Meeting (AGM)

Hold the AGM within 6 months of financial year end (by 30 September) to approve accounts, declare dividends (if any), and appoint/reappoint the auditor .

Step 4: File AOC-4 (Financial Statements)

Log in to MCA portal, complete Form AOC-4 with all attachments, sign using DSC, and file within 30 days of AGM .

Step 5: File MGT-7 / MGT-7A (Annual Return)

Prepare and file the annual return within 60 days of AGM. Note: AOC-4 must be filed first, as MGT-7 pulls financial data from AOC-4 . Small companies and OPCs can file the simplified MGT-7A .

Step 6: File ADT-1

Intimate ROC about auditor appointment/reappointment within 15 days of AGM .

Step 7: File DIR-3 KYC

Every director must file KYC by 30 September annually. Failure leads to DIN deactivation and ₹5,000 reactivation fee .

Step 8: File DPT-3

File return of outstanding loans and deposits by 30 June every year .

Step 9: File MSME-1 (if applicable)

Half-yearly return for outstanding payments to MSME suppliers if payments exceed 45 days .

Government Fees:

• Normal filing fee: ₹200-600 per form (based on authorised capital)
• Late fee for AOC-4/MGT-7: ₹100 per day – no cap
• DIR-3 KYC late fee: ₹5,000 one-time per DIN
• DPT-3 penalty: Up to ₹5 crore + further penalties

Our Service Package Includes:

• Annual ROC filing support (AOC-4, MGT-7, ADT-1)
• Director KYC compliance (DIR-3 KYC)
• DPT-3 filing assistance
• Board meeting documentation
• AGM compliance support
• Event-based filing assistance
• End-to-end compliance guidance

Contact S2S Biz Solutions for affordable ROC filing services.

• All Private Limited Companies registered under the Companies Act, 2013
• Inactive or Dormant Companies that still need to file annual returns
• Companies with Zero Turnover that still have compliance obligations
• Newly Incorporated Companies needing compliance guidance from the first year
• Companies with Multiple Filings needing professional assistance
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Why choose us:

• Expert MCA Compliance Team: Our experienced professionals ensure accurate filing to avoid delays and rejections.
• Complete Documentation Assistance: We help you prepare and verify all required documents.
• Accurate ROC Filing: Error-free submission to avoid penalties.
• Online Process Support: Convenient and paperless service for hassle-free compliance.
• Quick Response and Guidance: Dedicated consultant for your ROC compliance needs.
• Transparent Pricing: No hidden charges; all costs are communicated upfront.

We assist businesses with company incorporation, ROC compliance, annual filing, event-based filings, and other corporate services. Join 8000+ entrepreneurs who trusted us with their business needs.

A private limited company is required to comply with ROC regulations when:

• The company is registered under the Companies Act, 2013 
• The company has directors with DIN who must complete DIR-3 KYC annually 
• The company holds AGM within six months of financial year end 
• The company has financial activity requiring audit and filing 

• Annual ROC Filing Support: AOC-4, MGT-7, ADT-1 filing assistance
• Director KYC Compliance: DIR-3 KYC filing and DIN reactivation support
• DPT-3 Filing: Return of deposits and outstanding loans filing
• Board Meeting Documentation: Preparation and filing of board resolutions
• AGM Compliance Support: Guidance on holding AGM and documentation
• Event-Based Filings: DIR-12, INC-22, SH-7, PAS-3, and other forms
• MSME-1 Filing: Half-yearly MSME supplier payment disclosure
• Statutory Register Maintenance: Support for maintaining required registers
• Compliance Calendar Management: Tracking all filing deadlines 

ROC compliance is more than just a legal requirement – it is an essential aspect of maintaining a compliant, trustworthy, and successful private limited company. Timely ROC filing protects your company from penalties, maintains its active status, and enhances its credibility among banks, investors, and partners .

With S2S Biz Solutions, complete your ROC Compliance Process Online with expert assistance, proper documentation, and hassle-free MCA filing support. Our team ensures a smooth, transparent, and timely filing experience.

Start your compliance journey today with S2S Biz Solutions and keep your company in good standing with the ROC.

Find answers to common questions about ROC Filing for Private Limited Company