ROC OF PRIVATE LIMITED COMPANY

ROC compliance is more than just a legal requirement – it is an essential aspect of maintaining a compliant, trustworthy, and successful private limited company . Timely ROC filing protects your company from penalties, maintains its active status, and enhances its credibility among banks, investors, and partners.

With S2S Biz Solutions, complete your ROC Compliance Process Online with expert assistance, proper documentation, and hassle-free MCA filing support. Our team ensures a smooth, transparent, and timely filing experience.

Start your compliance journey today with S2S Biz Solutions and keep your company in good standing with the ROC.

ROC compliance offers several key advantages for private limited companies:

• Legal Protection and Peace of Mind
• Timely ROC filing keeps your company legally compliant, protecting directors from penalties, fines, and potential disqualification .
• Active Company Status
• Filing ROC returns on time ensures your company remains \"active\" and avoids being struck off by the ROC for continuous non-compliance .
• Enhanced Credibility and Trust
• Regular filings show that your company is well-run and improve its reputation among banks, investors, partners, and stakeholders .
• Growth Opportunities
• Compliance keeps your company eligible for loans, investments, and government contracts .
• Good Corporate Governance
• Proper ROC compliance ensures transparency and accountability, reflecting sound corporate governance practices .
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The following documents are generally required for ROC annual filing of a private limited company:

Financial Documents

• Audited Balance Sheet for the financial year.
• Audited Profit and Loss Account.
• Cash Flow Statement (if applicable).
• Auditor\'s Report.
• Directors\' Report.

Company Documents

• Certificate of Incorporation.
• Memorandum of Association (MOA).
• Articles of Association (AOA).
• PAN Card of the Company.

Director Documents

• Director Identification Number (DIN) details.
• Digital Signature Certificate (DSC) of signatory directors.
• Details of directors and shareholders.

Other Documents

• Notice of AGM and agenda.
• Minutes of Board Meetings.
• List of shareholders and debenture holders.
• Board Resolutions and Special Resolutions (if applicable).
• Details of loans, deposits, and investments.

Additional documents may be required based on specific compliance needs.

The ROC filing process involves several steps. Our experts guide you through each stage:

Step 1: Prepare Financial Statements

Have a Chartered Accountant audit your company\'s books. Prepare the balance sheet, profit and loss account, and other financial reports for the financial year .

Step 2: Hold Board Meetings

Hold a board meeting to approve the financial statements and annual return. Companies must hold a minimum of 4 board meetings in a financial year, with the gap between any two meetings not exceeding 120 days .

Step 3: Hold Annual General Meeting (AGM)

Hold the Annual General Meeting within six months of the financial year end (by 30 September) to approve the audited accounts, declare dividends (if any), and appoint/reappoint the auditor . The time gap between two AGMs shall not be more than 15 months .

Step 4: File AOC-4 (Financial Statements)

Log in to the MCA portal. Complete Form AOC-4 and include all required attachments. Sign using Digital Signature Certificate (DSC) of an authorised person. File within 30 days of the AGM .

Step 5: File MGT-7/MGT-7A (Annual Return)

Prepare the annual return detailing shareholders, directors, and other statutory information. File within 60 days of the AGM . Small companies and OPCs can file the simplified MGT-7A form .

Step 6: File ADT-1 (Auditor Appointment)

Intimate the ROC about the appointment or reappointment of the auditor within 15 days of the AGM .

Step 7: File DIR-3 KYC (Director KYC)

Every director must complete KYC compliance by 30 September each year. Failure leads to DIN deactivation .

Step 8: File DPT-3 (Return of Deposits)

File return of outstanding loans and deposits by 30 June each year .

Step 9: File MSME-1 (if applicable)

File half-yearly return for outstanding payments to MSME suppliers if payments exceed 45 days .

The cost of ROC filing includes government fees and professional service charges. We offer transparent pricing with no hidden charges.

Government Fee Structure:

• Late fee for AOC-4: ₹100 per day – no cap .
• Late fee for MGT-7: ₹100 per day – no cap .
• DIR-3 KYC late fee: ₹5,000 one-time per DIN for reactivation .
• DPT-3 late filing: Penalties under Section 73 and Rule 21 .

Professional Service Charges:

• Annual compliance service fees vary based on company size and filing requirements.

Our Service Package Includes:

• Annual ROC filing support (AOC-4, MGT-7, ADT-1).
• Director KYC compliance (DIR-3 KYC).
• DPT-3 filing assistance.
• Board meeting documentation.
• AGM compliance support.
• Event-based filing assistance.
• End-to-end compliance guidance.

Contact S2S Biz Solutions for affordable ROC filing services.

ROC compliance services are required for various types of businesses. It is particularly suitable for:

• All Private Limited Companies registered under the Companies Act, 2013.
• Inactive or Dormant Companies that still need to file annual returns .
• Companies with Zero Turnover that still have compliance obligations .
• Companies with Multiple Filings needing professional assistance to avoid penalties.
• Newly Incorporated Companies needing compliance guidance from the first year.
• Companies with Complex Structures requiring event-based filings.
• Any Business Entity that wants to stay compliant and avoid legal consequences.
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S2S Biz Solutions is a trusted partner for companies seeking professional assistance in ROC filing and compliance. We help you complete the process with proper documentation and MCA compliance support.

Why choose us:

• Expert MCA Compliance Team: Our experienced professionals ensure accurate filing to avoid delays and rejections.
• Complete Documentation Assistance: We help you prepare and verify all required documents.
• Accurate ROC Filing: Error-free submission to avoid penalties.
• Online Process Support: Convenient and paperless service for hassle-free compliance.
• Quick Response and Guidance: Dedicated consultant for your ROC compliance needs.
• Transparent Pricing: No hidden charges; all costs are communicated upfront.

We assist businesses with company incorporation, ROC compliance, annual filing, event-based filings, and other corporate services. Join 8000+ entrepreneurs who trusted us with their business needs.

A private limited company is required to comply with ROC regulations when:

• The Company is Registered: All registered private limited companies must file annual returns, regardless of business activity .
• The Company has Directors with DIN: Directors must complete DIR-3 KYC annually .
• The Company holds AGM: Annual General Meeting must be held within six months of the financial year end .
• The Company has Financial Activity: Financial statements must be audited and filed .

The company must comply with all provisions of the Companies Act, 2013, and any amendments.

Our ROC compliance service offers a comprehensive range of features to ensure a smooth filing process:

• Annual ROC Filing Support: AOC-4, MGT-7, ADT-1 filing assistance.
• Director KYC Compliance: DIR-3 KYC filing and DIN reactivation support.
• DPT-3 Filing: Return of deposits and outstanding loans filing.
• Board Meeting Documentation: Preparation and filing of board resolutions.
• AGM Compliance Support: Guidance on holding AGM and documentation.
• Event-Based Filings: DIR-12, INC-22, SH-7, PAS-3, and other forms.
• MSME-1 Filing: Half-yearly MSME supplier payment disclosure.
• Statutory Register Maintenance: Support for maintaining required registers.
• Compliance Calendar Management: Tracking all filing deadlines.

Find answers to common questions about ROC of Private Limited Company